Board of Directors

Regular Meeting -- January 11, 2004

The Board of Directors held its regular meeting at 2007 Bert Avenue, Austin, Texas, 78704, starting at 1:25 pm and began with a reading of the mission statement. The following directors (constituting a quorum of the full board) were present at the meeting: President Pam Latham (Oceanna), Secretary Owen McAleer, Treasurer Tommie Reeves, board member Miles Lewis and Executive Director Bob McGarey. Board members who were absent include Doug Mullins and Lynne Thompson.

Approval of Minutes

Minutes of the previous meeting (December 14, 2003) were handed out and approved with minor changes such as the date of the meeting minutes approved was August 10th not August 14th, also a few typos that were corrected in the Executive Directors Report.

President's Report

Oceanna reported that she has read the Bylaws and past meeting minutes to get up to speed as the president of the board. She asked that the secretary establish an "Action Item List" that will be part of the minutes of each meeting. As part of her report each week, Oceanna will ask members about items on the action item list to follow up and determine the progress of each item. When items come up, members can volunteer to be responsible for that item, or Oceanna may assign items from time to time.


Oceanna: Read and report on Consensus Booklet -- Next Meeting

Bob: Check w Nonprofit center regarding Consensus vs Robert's Rules -- Next Meeting

All Board Members: Read Bylaws and note comments Next Meeting

All Board Members: Write ideas for long-term Center development -- Next Meeting

Miles: Post request for volunteers to clean up Center from 4-6 pm -- Next Meeting

Executive Director's Report

Jung Society: The Jung Society held their board meeting in the Archive's room and took a tour of the center.

Financial Statements: Updated statements were not available at meeting time.

Property Tax: Bob reported that our consultant was re-submitting our exemption application and the consultant felt reasonably optimistic about the outcome. If the center receives an exemption it will save us $6500/yr.

Monthly Memberships: Bob asked the board to consider extending discounts on workshops and seminars to monthly members. It was unanimously

RESOLVED, that monthly members would receive a 10% discount on workshops and seminars.

Artist's Membership: In order to show art at our quarterly open house, an artist must become a member for no less than three months for a fee of $75

Credit Card Co-signer: Bob asked the board for recommendations for someone to co-sign with the center for a lower interest credit card. No suggestions were made.

HPC Library: Miles has made an offer to manage the Center's library along with the other organizations that he manages. Bob suggested that Miles and he have a separate meeting to discuss the details.

Bob's College Reunion: Bob asked the board to approve an expenditure for Bob to attend his undergraduate and graduate school reunions coming up in February. He estimated the cost to go to both to be around $600. A discussion ensued about the benefits of reconnecting with other humanistic psychologists and the board felt the timing was good given the recent move to a permanent location and the growth the center is experiencing. It was unanimously

RESOLVED, that Bob should attend both reunions and report his activities to the board at the March meeting.

New Business

Annual Meeting: Announcement that March was the 18th birthday of the Center and the month we hold our annual meeting, which means new elections for officers and board members. We need to develop a nominating committee for board members, officers, and committee chairs.

Board Member Committee Liaisons: It was decided that the following board members would liaison with the following committees:

Oceanna--Decor committee, Events and Celebrations committee

Owen--Finance committee, Site Planning committee

Miles--Repair committee, Site Planning committee

New Committee Chairs: Miles will chair the Research Committee, and Owen will chair the Fund Raising Committee.

Old Business

Gordon's Proposal: It was decided that the President should call Gordon and let him know that the board would consider his proposal if he makes it in writing and gives it to the board.

Tabled: The Meadows Foundation grant writing was tabled until the board hears from Doug Mullins. The peace conference was also tabled.

Christmas Bonuses: Tommie reported that the Christmas bonus was given to the Bingo employees on the 26th of December and all were grateful.

Financial statements: Oceanna reported that according to her sources making our financial statements public via the internet shouldn't pose any problems. It was unanimously

RESOLVED, that Bob could go forward with posting the financials on our website.

Since there was no further business, the meeting adjourned at 4:04 pm.

Minutes submitted by Owen McAleer, Secretary, January 17, 2004.