Board of Directors

Regular Meeting -- September 14, 2003

The Board of Directors held its regular meeting at 2007 Bert Avenue, Austin, Texas, 78704, starting at 1:28 pm and began with a reading of the mission statement. The following directors (constituting a quorum of the full board) were present at the meeting: President Matthew Riley, Treasurer Tommie Reeves, board members Miles Lewis and Oceanna. Executive Director Bob McGarey and Lynne Thompson were also present. Secretary Owen McAleer and board member Doug Mullins were absent.

Reading of Mission Statement and Approval of Minutes

The Mission Statement was read aloud at the beginning of the meeting. Minutes from the previous meeting were read aloud and approved.

President's Report

INACS. Matthew asked where things stand with INACS renting some space from us. Tommie explained that they are in the process of applying for their Bingo license, and when that's approved they are considering renting. However, nothing is certain yet.

Marketing. Matthew reported that it has become clear to him that Jim Brattenberg is too busy or for some other reason not willing to help us out with marketing.

Executive Director's Report

Peace Conference. Bob reported that he had been talking with Elaine Dove about her working on the Peace Conference. He feels it's important to make sure that we would earn a minimum of $10,000 profit from the conference before we commit to doing it. To do that, we could obtain grants to cover all costs related to the speakers at the conference. Bob proposed that we pay Elaine an initial payment of $5,000 to cover organizing the conference, plus up to an additional $10,000 based on some percentage of the profits from the conference. This would provide an incentive for her to increase the profit for the Center, as well as providing a total payment that he estimates would be approximately equivalent to $10 an hour for her work. He noted that we would probably need a grant of $5,000 to cover the initial payment to Elaine.

It was unanimously

RESOLVED, that we approve the idea of moving forward with the Peace Conference, and approve in principle the payments to Elaine Dove, contingent on details regarding the percentage of the profit that Elaine would receive.

Budget. In reviewing the budget, Bob explained that we have a surplus of about $1,000 per month right now. He proposed to the Board that we adjust the monthly budget to include a $300 payment to repay the anonymous loan we received for the down payment, $600 for an administrative assistant to help Bob with the telephone and the financial statements, and $100 as salary for the Executive Director. It was unanimously

RESOLVED, that the budget be adjusted to include these expenses.

Plerk Day. Bob reported that the Plerk Day (Play & Work) happened as planned, except that no one besides him showed up. So he did some maintenance and had fun.

Consensus. Bob is still planning to read the book on consensus and report on it to the board.

The Crossings. Bob noted that The Crossings had opened, and that they might provide an opportunity for good cross-linkages for us.

New Business

Grounds. Lynne reported that some work had been done on the grounds, and explained what further work was being planned.

Since there was no further business, the meeting adjourned at 3:03 pm.

Minutes submitted by Tommie Reeves, acting Secretary, September 24, 2003.