Board of Directors

Regular Meeting -- October 19, 2009

The Board of Directors held its regular monthly meeting at 2007 Bert Avenue, Austin, TX 78704, starting at 6 pm. The following directors (constituting a quorum of the full board) were present at the meeting: President Kathy Lee, Vice President Robert Gardner, Treasurer Pam Chambers, and Secretary Leslie Harvey (by phone). Robert McGarey (Executive Director), Past President Pam Latham and Dylan Burress were also present at the meeting.

Reading of Mission Statement and Approval of Minutes

The Mission Statement was read aloud at the beginning of the meeting. June Minutes were approved as read.

Executive Director's Report

Accounting. Bob distributed the cash analysis reports. Annapurni has not been able to be there the last couple of weeks, but they are almost up to date.

GoodwheelChairs. Dylan has been working on GoodwheelChairs and has sold almost $2000 worth in the last two weeks. He is working on getting Pam to help get candy and goodies together to take out to local places. His goal is to sell 4-5 chairs per week. We also are now using Community Answering Service to take calls 24/7; now a live person will always take the messages.

Robert Gardner's Recommendations. At a previous board meeting, Robert made several suggestions for improving the Center. Bob suggested addressing Robert's recommendations in the following ways:

1) That we have Annapurni do a feasibility study (pros, cons, costs, etc.) of hiring a new Executive Director.

2) That we have Annapurni do a feasibility study (pros, cons, costs, etc.) of having Bob and Pam move offsite.

3) That we continue de-cluttering the Center by hiring Kathy Lee, who owns the Domestic Goddess (a professional company that does cleaning, organization and de-cluttering) to work with Pam on this process. Kathy offered to do some of the work on a volunteer basis, and the board recommended that when the Center shows profit on the cash analysis, we start paying her to do the work at her "friends and family" rate of $15/hr.

4) That we work towards having professional-level financial and public relations people on the board by having Bob explore having Annapurni on the board.

The board approved these suggestions unanimously, except for #3, which was approved with 3 votes in favor and Kathy Lee abstaining.

Interns. Jean-Pierre resigned his position as an intern last week due to irreconcilable differences.

Rosalind Roemer. She has been making calls to counselors to inform them they can get some of their CEU credits at the Center and also calls for Bob's classes. This has been effective and generated several calls as a result. Bob plans to hire her for future call-out.

Answering Service. Kathy Lee has been hired to be our answering service at around $50/mo. She has a unique ability to answer questions and capture important information and it has been great to have someone to actively answer the phone.

Executive Assistant's Report

Chicken Fair. 40 showed, ~15 left contact information for the Center. The event was successful.

CSR Crew. the CSR crews are still coming out and are helping get things done.

Composting. We are asking Jimmy Mitchell to not compost onsite anymore. There have been insect problems and we need to not add anymore. We will harvest what we have and that will be that.

Secretary's Report

Shabby Chic. Need to schedule a time to finish details in the Living Room and Garden Room.

Since there was no further business, the meeting adjourned at 8 pm.

Minutes submitted by Leslie Harvey, Secretary, June 11, 2003.